1.1 The league shall be known as the LEVENMOUTH AND DISTRICT POOL
LEAGUE and here-in-after referred to as “ THE LEAGUE ”.
1.2 In the event of sponsorship of the league, the league council may adopt any
other suitable name for the league.
competition in individual and team events.
3.2 The executive committee shall consist of chairman, match secretary,
secretary, treasurer and one other member.
3.3 The league will meet on a regular basis at the premises of a team member, the
date and venue to be decided at each meeting.
3.4 At such meetings the quorum shall be two thirds of the member teams.
Where less than a quorum attend a meeting any decisions made must be ratified
at the next meeting of the league where a quorum exists.
3.5 The executive committee will have all the powers necessary for the full and
efficient running of the league.
3.6 No decisions will be made which conflicts with the law of the land or the
rights of the individuals.
3.7 Any decisions made by the executive committee will be binding on all
members until set aside by an AGM or SGM called for that purpose. Where any
member or team disagree with any decision made by the executive committee
they have the right to appeal to the Scottish or SNPC dependant upon affiliation.
3.8 All rulings and decisions required between league meetings for the day to
day management of the league shall be undertaken by the executive committee.
Such actions and decisions shall be transmitted at the next league meeting.
3.9 Any alterations to constitution will be made only at the AGM and one
months notice in writing must be given to secretary, for items to be spoken about.
4.1 Team representatives shall be elected by their own teams in a democratic
manner. Their names, addresses and date of births shall be registered with the
league.
4.2 Officials shall be elected at each AGM. Their term of office shall be the
period between election to office and the next AGM.
4.3 Officials may have their own term of office increased to more than one year
where the league council deem this to increase the effective running of the
league or to maintain consistency of officials.
5.1 At each AGM officials will be required to stand down but will still be eligible
for re-election, except in the cases of 4.3 above.
5.2 No official may be removed from office except at an SGM called for that
purpose, the only exception being where such official is suspended for
disciplinary reasons.
5.3 Any official wishing to resign his post shall give notice at a league council
meeting and shall continue in office until the following meeting by which he or
she must have satisfactorily completed his or her duties to that point and be in a
position to hand over office to the successor in an orderly manner including all
the relevant paperwork.
5.4 The successor to any vacated office shall be appointed by the league.
6.1 CHAIRMAN
( a ) The chairman shall conduct all meetings, ensuring that business is
undertaken in an orderly fashion and in accordance with the constitution.
( b ) When the chairman considers a members conduct to be out of order
he may ask the league council to remove the said member from the meeting
before it continues.
( c ) Any member of the sub-committee is authorised to take over the
running of a meeting, when the chairman is not present. This will apply to that
meeting only.
6.2 TREASURER
( a ) The treasurer shall receive and disburse all monies due to and by the
league, ensuring that receipts are given and obtained for all transactions.
( b ) He shall keep true and full accounts and books showing the financial
affairs of the league.
( c ) He shall prepare a statement of these affairs and present same at each
league meeting.
( d ) He shall pay all collected monies into a bank account opened up on
the leagues behalf and shall operate such account jointly with either the
chairman or secretary.
( e ) Monies received by the treasurer at meetings shall be placed in the
stated bank account at earliest available opportunity and in any case not
later than the following scheduled meeting. He shall produce bank vouchers
to show that all monies have been lodged into the account.
( f ) In the event that such vouchers or other proof is not produced the
treasurer shall not, UNDER ANY CIRCUMSTANCES, collect any further
monies until such vouchers have been produced.
( g ) It shall, in such cases, be within the power of the league to appoint a
member who shall take custody of all monies forwarded at the meeting and
shall be responsible for their lodgement to the aforementioned bank account.
( h ) IT IS WITHIN THE POWER OF THE LEAGUE TO ALLOW THE
TREASURER TO COLLECT ANY FURTHER MONIES WHERE THE
STATED REGULATIONS HAVE NOT BEEN ADHERED TO BY HIM.
6.3 MATCH SECRETARY
( a ) The secretary shall prepare accurate minutes of all proceedings at
meetings and, shall deal with all correspondence. He shall have custody of
all minute books and other documentation pertaining to the league.
( b ) In the absence of the secretary, a member of the committee shall
undertake his duties at the meeting only.
( c ) The secretary in conjunction with the other committee members
arrange for any matters arising between league meetings to be dealt with as
appropriate and advise the league of such decisions for their approval.
( d ) For each league meeting the secretary shall prepare an agenda and
such reports as necessary for each meeting.
7.1 Voting shall be by a show of hands or a secret ballot, one vote per team.
7.2 A vote shall be required at any meeting where a divergence of opinion is
expressed on any ruling.
7.3 Any motion or amendment tabled will require to be proposed and seconded
by two separate vote holders.
7.4 In all cases a majority of one shall be sufficient to carry a proposal.
7.5 At an AGM or SGM the league shall consist of officials and not more than
two representatives from each team.
7.6 In the event of a tied vote on any issues the chairman has the casting vote,
this being the only instance where the chairman has voting power.
8.1 Membership shall be available to any person over the age of eighteen years
and may be taken up at any time. Persons aged between sixteen and eighteen
must have specific approval from the league to participate.
8.2 Where the member is under eighteen he will be subject to rules and
regulations of the premises he is playing in. The league will have no jurisdiction
over whether he or she is admitted to the premises in the first instance.
9.1 All Teams are required to register with the league at the AGM.
9.2 The league may approve registration of teams after the AGM in appropriate
circumstances.
9.3 Each team must complete a registration sheet showing all their players and
those under eighteen for approval. Registration sheets must be handed in by the
first meeting after the AGM.
9.4 Teams wanting to sign player (s) from outside the LEVENMOUTH
DISTRICT can do so, but a limit of two players per team in any one season.
9.5 Any licensed premises having a pool table shall be eligible for entry to the
league except where specifically excluded by the AGM or subsequent league
meetings provided said premises are situated within the boundaries of the
Levenmouth District.
9.6 Any further signings of players not on the team registration sheet should
be written on the team sheet for that game and handed in at the next league
meeting.
9.7 Teams may sign players any time who have not played with any other team,
except 100 ball final.
9.8 A signed player is a player who has actually played for a team. A player
who has not played on the table for any team is free to sign for and play for any
team in the league.
9.9 A players registration is binding until the end of the season and cannot be
transferred unless the team Disbands.
10.1 The level of all fees shall be set at each AGM and shall be valid for the
current season or until amended at a SGM called for that purpose.
10.2 The following Fees are payable:
( a ) Registration fee – payable once per season ( £120.00 )
( b ) Tournaments – an appropriate fee will be payable
( c ) Fees must be paid at AGM or no later than seven days following
( d ) New teams - bonded £100 re-payable after season
11.1 Non-attendance at a meeting by a team rep shall result in a fine being
imposed upon that team, except for the AGM.
11.2 Failure to remit team sheets to the secretary by the next meeting will result
in a fine imposed on the team of ( £2.00 ).
11.3 Team sheets to be filled in properly.
11.4 Non fulfilment of fixture, ( £15.00 ) fine, if the opposing team is not
contacted 24 hours before the start of the fixture, (£10.00) to opposing team and
(£5.00) to the league.
11.5 Any team missing three meetings will be suspended from the league until
the following season and will have to re-apply
11.6 Failure to telephone result ( £2.00 ).
11.7 The level of fines detailed in 11.1, 11.2, 11.3,11.4 and 11.5 shall be set at
each AGM.
11.8 It shall be within the power of the league to levy such fines as appropriate
in all circumstances where breaches of rules etc occur.
12.1 Monies owing from any team shall be fully paid at each league meeting.
12.2 It shall be the responsibility of the teams to collect all fees and fines due by
their members and to remit such monies to the league.
12.3 In the event that any team still has monies outstanding at the close of any
season, the member of that team shall be responsible for payment of such
monies, the responsibility of each member being pro-rata. Payment of the future
time and for which ever team.
12.4 Where a team owe money to the league, this must be paid at the next league
meeting at which the fine was imposed. Where a team fails to pay their dues they
will be in dept, suspended and will not be allowed to participate competitively
until dues are paid. Where a team is short of funds this rule may be relaxed by a
decision at a league meeting.
12.5 In the event of a team disbanding, where monies are due to the league by
the team, then all registered players in that team must pay a pro-rata share
calculated by the secretary before they can play in the league ever again.
13.1 League matches will be eight single frames and three doubles.
13.2 Once the match is completed the home captain will complete the team sheets
and get the opposing team to sign it as well, except where there is a protest, the
protest procedure should be followed as in section 14. The final result must be
printed on each team sheet.
13.3 Where a team fails to turn up for a match they will be liable for a fine and will
meet any expenses of of the home team in supplying hospitality.
13.4 All matches will start at 8.00 p.m.
13.5 100 ball competition - if a player commits a foul stroke during his/her visit at
the table. A penalty of three balls shall be deducted from his/her teams total.
If the white ball is lifted then it is a penalty of 15 from his/her teams total.
The next player to visit the table shall now receive only one shot instead of two.
14.1 Where During a game a dispute arises and this dispute is not resolved by
the players or referee or the team captains and the captain or player wishes to
protest over the situation then the team sheet must not be signed. The word
PROTEST must be written on the team sheet.
14.2 Within a period of seven days the player or team captain must write a letter
to the secretary and the opposing team player / captain, advising of the protest
enclosing the appropriate protest fee ( £5.00 ).
14.3 All protests will be dealt with by the committee who will investigate each
protest and make their decision known to the league.
14.4 Any committee member who is involved with any team in a protest situation
will not be allowed to participate in the investigation.
14.5 The committee will call such witnesses as necessary to deal with any protest.
Any team or player who does not turn up to an investigation will have their case
judged in their absence. A team or player who is successful in their protest shall
have their protest fees refunded.
14.6 In the event of a protest where a team feel they cannot agree with the
committee decision or have not had a fair hearing they have the right to appeal
to the ‘BODY OF THE HALL’.
15.1 The home team are responsible for having the pool table in the best playing
condition possible and where the table clearly does not meet this criteria the
opposing team has the right to commence the match until the table is sorted.
15.2 All teams are asked to acquaint themselves with the rules of the game and
that any player who referees any match must have the necessary knowledge of
the game. A player or referee who does not know the rules will have no come
back for any error he may have made through lack of knowledge of the rules.
15.3 Any team not on the premises for 8.00 p.m. will stand to lose the match
although teams are asked only in exceptional circumstances to use this rule to
claim points.
15.4 The home team must make the pool table available to the away team ten
minutes prior to the start of the match.
15.5 At the end of the season, teams who have won competitions or come
runner-up in various tournaments will be rewarded with trophy or monetary prize
to be decided by the committee.
15.6 Such trophies or monetary prizes will be presented at a prize giving night at
the end of the season.
16.1 Any member whose conduct is liable to bring the league into dispute shall
be liable for suspension.
16.2 It will at the discretion of the committee as to what constitutes such
conduct, however, the misuse of league or team funds or the perpetration of
violence at a league function will always be rewarded with suspension. This does
not preclude the right of an individual to self-defence from an unprovoked attack.
17.1 A SGM may be called at any time by members.
17.2 Request for such a meeting must be made in writing to the secretary and
must detail the reason or reasons for the meeting.
17.3 A request for a SGM must be signed by more than 70% of the league
members.
17.4 Only such business as is detailed in the written request shall de discussed
at the SGM.
17.5 It shall be the duty of the secretary to call an SGM within one month of
receipt of a proper written request.
18.1 The affairs and proceedings of the league may be terminated at an AGM or
SGM called for that purpose.
18.2 A motion for dissolution of the league shall require the support of a
two-thirds majority of the total voting Population of the league, that is, voters
not in attendance and voters in abstention shall be counted as being against
dissolution.
19.1 Upon dissolution of the league all outstanding Debts owed by the league
shall be paid from funds and all debts to the league shall be called in.
19.2 The balance of monies shall be split equally amongst the teams in the
league.
19.4 Should the total sum for distribution be less than one hundred pounds
(£100.00), then that sum shall be donated to a charity to be determined at the
time by the management council.
This constitution shall take effect from June 2007 and shall not be amended
or added to in any way except by a two thirds majority of voters present at
an SGM called for that purpose. Taking up membership of the league shall
constitute acceptance in full to this constitution.
